How to Develop a Safety and Loss Control Program

Safety programs assist in controlling accidents, reducing operating costs, increasing productivity, and improving employee confidence. Developing an effective program is not easy, and can take time. However, through commitment, the benefits will reveal themselves. Components found in a safety and loss control program offer a basic guideline to meet your facility’s needs.

Safety Policy

Management should publicize a safety policy statement to demonstrate support for employee safety. Polices should communicate the crucial role of safety for the company’s well-being. This provides credence to a safety program. The policy should be posted in an easily visible area of the workplace (such as break room, or a bulletin board) in order to ensure everyone is aware of the policy.

Safety Rules and Regulations

Rules and regulations are created to reduce injury or property damage due to hazardous work practices. Guidelines should encompass both company and department requirements. This element can also justify disciplinary action to modify poor or unsafe work behavior. Make sure to clearly delineate requirements and which disciplinary actions will apply to specific violations: you don’t want to subject yourself to a lawsuit from disgruntled employees.

Duties and Responsibilities

Duties and responsibilities should be incorporated into the job descriptions of all employees and management. This will guide specific direction and assign accountability for conducting work activities in a safe manner while supporting overall safety commitment. Take this opportunity to reassess your employees’ job descriptions. Do they accurately reflect their everyday duties and responsibilities?

Employee Orientation and Training

Orientations should teach new employees the fundamental safety performance skills. This is an important part of the orientation process, which instills a positive attitude toward safety from the beginning. Training is also a significant element of a safety program to keep safety in the forefront. Safety training that emphasizes the job hazards may likely result in positive job performance and productivity. One of the biggest mistakes businesses make with their safety training is making it a “one and done” scenario that only happens during orientation, or happens too infrequently. In order to improve workplace safety and reduce accidents, employees should be consistently refreshed and trained in order to ensure that they remember the necessary safety procedures.

Facility Safety Inspections

Inspections are an essential part of a safety program. They identify and fix workplace hazards. Inspections should be directed at identifying both unsafe work practices and unsafe physical conditions. All inspections should be documented and submitted to appropriate personnel. A follow-up procedure should be developed to ensure that corrective action is completed quickly.

Job Safety Analysis

Job Safety Analysis identifies potential hazards associated with specific tasks. Once the hazards are known, solutions can be developed and incorporated into the job procedure to help eliminate hazards. This promotes safe job performance by providing employees with further safety knowledge, establishing safer procedures and workplace conditions.

Medical Activities

Consult a physician when establishing first aid and medical procedures and in determining which first aid supplies to maintain. At least two employees trained in first aid and CPR techniques should be on each shift. Effective medical procedures help reduce the potential severity of accidents by providing initial care of minor injuries and providing first aid for more serious injuries until advanced medical help or hospital care can be received.

Personal Protective Equipment

Use of appropriate personal protective equipment is mandatory when hazards cannot be eliminated. Personal protective equipment can be used to limit exposures and exposure time to a variety of physical, chemical, biological, and process hazards. An effective program would include equipment selection, employee training, and equipment maintenance procedures.


Documentation is fundamental throughout the entire safety program to record a variety of safety activities and to maintain information. Document accidents, employee training, facility inspections, near-misses, and everything that you can think of. It will be useful as you review and update your safety program in the future, and it will be very beneficial to have organized documentation in the event of an employee lawsuit.

About The Rubin Group

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